Monitoring & Evaluation Plan of the project on
Community Action on Natural Resource Management for Decent Living (CANDL)
Broad Area | Operational Indicators | Data Needed | Sources | Methods | Tools | Frequency | Person Responsible | |
Outputs | ||||||||
1) Capacity of the target communities enhanced for sustainable hill farming and agro-processing. | 1) Representatives of at least 40 % families in 20 paras participated in agro-processing and production skills training; 2) At least 40% families have knowledge and skills in hill farming and agro processing; 3) Productivity of the farms increased; 4) Different agro-products are made by farmers, especially women and youths; 5) Diversified use of agro-products. | 1) Cumulative participant list 2) Post intervention status of farming and agro processing 3) Production record 4) New agro products introduced 5) Usage of agro products | § Resolutions books § Training reports and modules § Inputs disbursement report § Field visit and observation; § Case studies § Monitoring reports; Activity progress reports | · Document review · PRA | · Review checklist · Formats , maps and charts · Observation | · Quarterly | · Project coordinator, Monitoring & research officer | |
2) Marketing and processing of locally available agriculture and non-agricultural products promoted. | 1) Every year at least 2 food and agro-product festivals are organised; 2) CBOs/SHGs participated in agriculture and trade fares locally; 3) Representatives of all (20) SHGs received handloom and handicrafts training; 4) Representatives of all SHGs paid visits to technical institutions (BARI, BAU) 5) Regular market information disseminated to communities (through publication of booklet, pamphlet) 6) Linked with public and private sectors. 7) 60 % of the commercial community produces channeled through marketing system. | 1)Festival activities 2) Number of CBOs participated 3) Number of CBOs provided with handloom and handicraft trainings. 4) Number of CBOs with representative sent to visit BARI. 5) Number of publications or booklets published 6) Linkage status 7) Marketing status of community produces | § Publications on market information § Progress report § Monitoring report § Case studies on agro-products/markets § Pictures/photograph List of products | · Document review · PRA | · Review checklist · Formats , maps and charts · Observation | · Quarterly | · Project coordinator, Monitoring & research officer | |
3) Social awareness raised about gender | 1) At least 40% women participants actively participated in CBO/SHGs, and capacity building trainings; 2) Women equally participated in agro-production/hill farming; 3) Women equally participated in CAP and decision-making; 4) At least 60% representatives from CBOs /SHGs received training on gender development. 5) 80 % communities accepted women as decision makers | 1) Number of women participation against trainings, 2) Decision making pattern of community | § Training reports & modules § Community meetings resolutions § CAP reports § Case studies § Monitoring reports § Progress reports § Photographs § Benefit sharing policies of CBOs/SHGs | · Document review · PRA | · Review checklist · Formats , maps and charts · Observation | · Quarterly | · Project coordinator, Monitoring & research officer | |
Activity | ||||||||
Orientation on Project activities | · Orientation meetings held in 20 communities | · Number of communities where orientation conducted · List of participants in each orientation meetings . · Details of orientation dates and locations. | · Meeting minutes · Attendance register | · Document verification · Discussion | · Verification checklist / format | · Weekly (during the period) | · M& R officer , CPs | |
Facilitate community in CBO/SHG formation | · CBOs/ SHGs formed in 20 communities within 1st quarter of the 1st year . | · Evidence that CBO/ SHGs in 20 communities are in existence including dates of formation and activities. | · CBO Formation meeting minutes · Constitutions of the CBOs · List of Executive Committee/Group members. | · Do | · Do | · Do | · M& R officer | |
Facilitate creation of ‘Community Development Fund’ (CDF) | · Community Development Fund created in 20 communities. | · Policies of Community Development Fund operation · Names of people directly working in fund operation · Liquid assets available in Community Development fund | · fund operation policy document · Committee formation documents · `Community Development Fund’ statement | · Document review | Review checklist | Monthly | · Project Officer (monitoring and Research) | |
Provide financial and technical support for implementation of CAP | · Tk.21,20,000.00 disbursed to the CBOs/ SHGs @ Tk. 106,000 each. · | · Support Fund Disbursement record · Fund Utilization proposal/ fund requisition details | · Bank statement of CBOs · Cash and ledger book · Detailed action plans( sub projects) against the allotted money | · Financial record review · Fund utilization proposal review · PRA | · Feasibility Checklist · Fund Disbursement plan | Monthly | · Project coordinator · Project officer (Monitoring & research) | |
Technical skill development training on AGRO-PROCESSING (fruits, crops, spices, pulses) with farmers/SHGs | · Technical training conducted with 80 farmer representatives of 20 communities in 4 batches. | · Contents discussed · Background of the facilitators · Number of participants · Profession of the participants · Ratio of Male & female participants · Date and locations of the training | · Training register · evaluation sheets · Training schedule and training report · Training Photographs · Participants statements · Training handouts | · Document review · Interview · Questionnaire | · Review checklist · Interview checklist · Evaluation Questionnaire | Monthly | · Project officer (Monitoring & research) | |
Technical training on production technology for fruit gardening, spices, nursery development and homestead gardening | 4 batches technical trainings conducted for selected 80 community people of 20 SHGs. | · Contents discussed · Background of the facilitators · Number of participants · Profession of the participants · Ratio of Male & female participants · Date and locations of the training | · Training register · evaluation sheets · Training schedule and training report · Training Photographs · Participants statements · Training handouts | · Document review · Interview · Questionnaire | · Review checklist · Interview checklist · Evaluation Questionnaire | · Monthly | · Project officer (Monitoring & research) | |
Training on weaving and handicrafts | 20 days with two batch training for 40 participants of 20 CBOs/SHGs. | · Contents discussed · Background of the facilitators · Number of participants · Profession of the participants · Ratio of Male & female participants · Date and locations of the training | · Training register · evaluation sheets · Training schedule and training report · Training Photographs · Participants statements · Training handouts | · Document review · Interview · Questionnaire | · Review checklist · Interview checklist · Evaluation Questionnaire | · Annually | Project officer (Monitoring & research) | |
Training on Production Technology with farmers . | · 4 Technical trainings conducted for 80 participants of 20 SHGs. | · Contents discussed · Background of the facilitators · Number of participants · Profession of the participants · Ratio of Male & female participants · Date and locations of the training | · Training register · evaluation sheets · Training schedule and training report · Training Photographs · Participants statements · Training handouts | · Document review · Interview · Questionnaire | · Review checklist · Interview checklist · Evaluation Questionnaire | · Monthly | Project officer (Monitoring & research) | |
Produce promotional materials for local products | At least 6 booklets/pamphlets published in three years | · Number of booklets or pamphlets published · Contents of the publications · Circulation pattern of the promotional materials | Booklets/ pamphlets published Pamphlet distribution register | · document review · Observation of the production process | · Checklist of promotional aspects | Quarterly | Project Coordinator | |
Conduct market survey to identify potential buyers of the produce | One market feasibility study conducted Study report produced | · Survey statistics · Usage of survey findings · Survey findings of market feasibility · Changes in plans as a result of survey findings usage. | · Survey report · Plans formulated · Discussions with community marketers groups | · Document review · Interviews | · Review checklist · interview checklist | · One- off | · Project Coordinator | |
Organise Cross-visits to identify and promote best practices | 2 cross visits organized between communities with 40 participants ; | · Market opportunities identified from the visits · Details of the number and type of participants, dates and locations of the visits. · Details of the best practices identified. | · Visit Report · Photographs | · Document review · Interviews | · Review checklist · interview checklist | · Yearly | · Project coordinator | |
Organizing Food festivals | · 2 food festivals organized at Upazila & District level in project period during buzu festival | · Evidence of the program in terms of dates , locations, peoples involved, activities of the festivals. | · Expenditure documents & records · Documentation of the festival · Photographs | · Document review · Interview | · Review checklist · interview checklist | · Half yearly | · Monitoring and Research officer | |
Establish and run a collection, display and sales centre in District level | · Existence and operation of a district level sales and display center. | · Center establishment details & operation system · Number of people using the center · Financial records | · Operational records including reports · Ledger books · Cash books · Stock register · Bank statement · Display center database | · Operational and financial record review · Visit · Interview | · Interview checklist · review checklist | · Weekly | · Monitoring & research officer | |
Facilitate community based marketing system | · Marketers groups formed at 20 communities · Each community has regular access to and contribution for the marketing database at District level Sales and Display Center | · Marketers group formation details & operation system · Number of community marketer representatives visiting to Sales and display center per month · Number of people using the collection center in each community | · Marketers’ group policies, guidelines and meeting register · Marketers databook =Display center Database on Community contribution to district level · Statements of the village leaders . | · PRA · Operational and financial record review | · PRA checklist | · Weekly | · Monitoring & research officer | |
Training on Gender Development with communities | Gender Development training provided in 20 communities for 80 participants in 4 batches | · Contents discussed · Background of the facilitators · Number of participants · Profession of the participants · Ratio of Male & female participants · Date and locations of the training | · Training register · evaluation sheets · Training schedule and training report · Training Photographs · Participants statements · Training handouts | · Document review · Interview · Questionnaire | · Review checklist · Interview checklist · Evaluation Questionnaire | · Quarterly | · Monitoring and Research officer | |
Mobilizing CBOs for women’s participation in all aspects of the project | · Equal participation in planning workshops and trainings. | · Baseline data on current male female involvement in income generation activities · Gender disaggregated data for all events | · Baseline survey report · List of participants in workshops and trainings · Male female ratios for the project activities. | · Document review · Interviews | · Review checklist | · Monthly | · Monitoring and research officer | |